Faircraft: From Spreadsheet Chaos to a Real-Time Company Cockpit
How a growing real-world business built its own tailored operational portal without an IT department, inflated agency bills, or confusing technical talk.
By the numbers
Screen instead of 6+ disconnected tools
Projects, team capacity, approvals, invoices, and documents brought together in one place.
End-of-month reporting
Financial tracking updates automatically as work happens, eliminating days of chasing documents and manual checks.
Company health at a glance
The owner and key staff see exact project status, unpaid bills, and profit margins at a quick glance.
Overview
Faircraft is a growing Slovak construction company managing custom timber buildings, cabins, and green-roof projects. As the business grew, running operations became increasingly complex—and the owner needed a sustainable way for the whole team to see how projects and finances were actually doing.
Trinity Studio designed and built a custom operations portal for Faircraft—a secure, simple web system where the team manages projects, daily work, approvals, attendance, invoices, and documents in one place, with zero tech headache.
The Challenge
“We were running a real business on fragile spreadsheets”
Before working with Trinity Studio, Faircraft ran its business like many established non-tech companies: a mix of Excel sheets, email threads, chat messages, and shared drive folders.
Every month we spent days just trying to piece together where our money and projects stood. Budgets, invoices, and attendance records were scattered across multiple places. We worked hard, but we only got our financial results with a significant delay and never in a clear format.
Gabriel Bartoš
Founder and CEO, Faircraft
Common operational headaches included:
- Project budgets managed in separate spreadsheets with inconsistent structures, where data and versions drifted apart over time
- Invoices and job costs reconciled manually at the end of every month
- Team attendance and hours logged on paper or separate tracking apps
- Contracts and critical project files lost across personal chat apps and folders
Faircraft didn't want heavy, rigid software packages that force you to change how you work. They needed a tool built around their actual daily routines—one that would give everyone complete clarity without requiring any tech background.
The Trap Non‑IT Companies Face
When business owners realize Excel is holding them back, they usually hit two big walls:
Pre-packaged Software
Generic tools force your business to fit their rigid templates. You pay monthly fees for dozens of features you never use, while missing the exact steps your team relies on.
Traditional Software Houses
Dev agencies talk in heavy technical jargon, ask you to write technical instructions you shouldn't have to know, and charge enterprise prices that real-world businesses cannot justify.
The Solution: 3 Senior Disciplines + Direct AI Savings
Trinity Studio bridges this gap. We don't ask you technical questions or expect you to know how software is built. Instead, we bring three core disciplines directly to your table:
| Our Role | What It Means for Your Business |
|---|---|
| 1 Business Guide Product Manager | We sit down with you and listen to how your company actually operates in plain language. We ask the right business questions so you don't have to figure out software design. |
| 2 System Architect Enterprise Architect | We build a solid, secure foundation under the hood. Your system stays fast, organized, and reliable even as your company grows. |
| 3 Master Builder Software Engineer | We construct clean, dependable software that works smoothly without bugs or confusing menus—so your office and field staff actually love using it. |
Business Guide
Product Manager
We sit down with you and listen to how your company actually operates in plain language. We ask the right business questions so you don't have to figure out software design.
System Architect
Enterprise Architect
We build a solid, secure foundation under the hood. Your system stays fast, organized, and reliable even as your company grows.
Master Builder
Software Engineer
We construct clean, dependable software that works smoothly without bugs or confusing menus—so your office and field staff actually love using it.
Passing AI Speed & Savings Directly to You
In the past, building custom internal software required hundreds of manual coding hours, putting it out of reach for small and mid-sized businesses. Today, AI drastically cuts the time spent on routine coding, while our senior engineers ensure strict security, architecture, and quality.
We pass these time savings directly into our pricing. You get a tailored system built around your workflow at a budget that genuinely pays for itself.
One Cockpit for the Whole Team
The Faircraft portal brings complete operational peace of mind:
Projects
Clear timelines, owners, and status for every active job.
Finances
Live project margins, unpaid invoices, and budget vs. actual spend updated automatically.
Daily Operations
Simple task tracking, field team attendance, and approvals in one click.
Central Documents
Contracts, project files, and documents stored safely right inside the project page.
Instead of opening five or six different spreadsheets and apps, we open one screen and in 30 seconds we know exactly how the company is doing. Month-end reconciliation used to feel like a nightmare. Now we track project margins in real time. I finally have peace of mind.
Gabriel Bartoš
Founder and CEO, Faircraft
Curious what this would look like for your company?
We start with a free 30-minute discovery session — in plain language, with no technical homework for you.